Quick answer
A trading company is generally not the audited factory, because the certificate binds the actual production site. Whether it should hold one depends on the transaction structure: if the importer or platform requires the trader as holder, it can hold the certificate, but the supplying factory must still pass document and on-site inspection. More often the factory holds it and the trader ships with a copy plus written authorization.
Detailed explanation
Three Possible Roles
- Applicant and holder: registered in its own name and responsible for supplier-site compliance.
- Certificate user: the factory holds it and the trader uses the number in contracts and documents under written authorization.
- Pure intermediary: outside the certificate chain, merely relaying the factory's certificate information. When a trader holds the certificate, the audit still takes place at the supplier's plant; the trader must coordinate documents and corrective actions, not merely pay to attach its name.
Confirm Before Choosing
- Whose entity the Indonesian buyer or platform requires the number to match.
- Whether the supplying factory accepts the audit and will maintain the system over time.
- With several suppliers, remember that each factory site requires its own audit.
Main Risk Points
One certificate cannot cover multiple factories, and names and addresses on documents must match the registration. Before signing, ask for the number and verify status, scope, and validity in SIHALAL yourself; update annexes when suppliers change, since mismatched certificates surface during verification.
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