Quick answer
Prepare documents in the off-season and place the audit in a production period. It needs running lines, staff operations, cleaning verification and batch records, and a long-idle site cannot show the controls fully; during stoppage finish the gap review, recipe breakdown, supplier evidence and SJPH files. Processors around Xi'an, Shaanxi plan backward from the season and schedule the audit during first batches, so the running state is visible without delaying delivery.
Detailed explanation
What the On-Site Audit Needs to See
- Lines actually running: dosing, processing, cleaning and label flow observable on site.
- Staff at post: coordinator and key-position execution records.
- Batch records: issue, production, inspection and outbound ledgers running continuously.
- Cleaning verification: evidence of cleaning effectiveness for shared lines or changeovers. Paper alone with no live production cannot confirm the key control points.
Work That Fits the Off-Season
- A written gap review and the layered recipe table.
- Collecting high-risk supplier evidence and fixing backup sources.
- Buying zoning marks and dedicated utensils and finalizing the SJPH manual.
- Training plans and internal audit drills. None of this needs a running line, and doing it early shortens correction time after restart.
Planning Backward
Count backward from the earliest of season start, first delivery and the mandate date: finish documents one season early and confirm the audit slot two weeks before start. If this season cannot take a slot, plan for the next and tell the buyer in writing, without promising a date.
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