Quick answer
Samples and exhibits are not automatically exempt for being free or small; the deciding factors are whether they enter Indonesia, fall in a mandatory category, and what happens after the show. Food and beverage samples have followed current rules since October 17, 2024, and tasting stock, handouts or retained-sale items face stricter checks than goods displayed untouched and re-exported. Confirm by use and quantity under current rules, keeping transport and disposal logs.
Detailed explanation
Four Situations by Use
- Displayed untouched and re-exported: prepare an exhibit list and transport documents under exhibit rules.
- On-site tasting portions: consumed in Indonesia, so check under the food mandate.
- Buyer gifts for trial sales: they may enter distribution, and buyers usually ask for a BPJPH number.
- Retained and sold afterward: treated like ordinary imported sales, so the mandate applies. When unsure, seek a written answer instead of assuming samples never need certificates.
A Pre-Show Checklist
- Confirm sample declaration with the forwarder, separating exhibits, tasting stock and sale stock.
- Pack a recipe summary, supplier evidence and existing halal certificate copies.
- Keep packaging, distribution and leftover-disposal records for tasting stock.
- Have the Indonesian partner on site sign a receipt and stated-use note.
Linking to Real Exports
If a trial order follows, certifying later compresses delivery. Companies targeting this market can use the show as an anchor and finish the gap review beforehand. Costs combine the official BPJPH charge, LHLN inspection fee and auditor travel, under a formal written assessment.
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