Documents & SIHALAL Filing FAQ #146
Quick answer
Set the freeze at written confirmation of the audit date: the package then gets no substantive changes, and any formula, supplier or label change goes through change registration first, with impact assessed. A Zhuzhou marinated-meat plant switching spice suppliers after the freeze had to hold batches and file new certificates first, per Good Fortune Halal. Correction stays allowed, but each fix needs a version record and pre-audit notice; silent edits hurt far more.
Detailed explanation
Three tasks that must finish before the freeze
- Consistency check between file and site: warehouse signs, equipment status and record versions match the uploads exactly.
- All open corrections are closed and expired certificates renewed.
- The responsible manager signs the freeze list, stating version number and freeze date.
Handling changes after the freeze
- Urgent ingredient or supplier changes: file a change note with new evidence; the reviewer decides whether the current scope is affected.
- Clerical errors: correct with a version upgrade, keeping the change trail and explanation.
- Items that cannot be completed in time: consider removing the related products from this application scope.
Site discipline during the freeze
- Forms in use on site must be the frozen version, with no obsolete forms in circulation.
- Incoming materials follow existing zoning; new items wait in a quarantine area with tags.
- Batch records between freeze and audit day are filled as usual; an unexplained blank period looks suspicious.
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