Quick answer
Scans must be full-color and legible; multi-page certificates are merged into one PDF, chopped per page. Lawful domestic e-signatures work for internal authorizations and declarations, but government certificates and foreign supplier documents rely on original scans or stamped originals. A Shaoxing textile-auxiliary plant printed an e-chop image onto a certificate and it was treated as alteration. Good Fortune Halal advises a chop-usage note for doubtful signatures.
Detailed explanation
Basic scan specifications
- Full-color scans with resolution sufficient to read numbers, chops and signatures.
- No skew or missing pages; merge multi-page certificates into one PDF with page numbers.
- Chop each page or apply a cross-page chop, with consistent orientation.
Where electronic signatures apply
- Internal documents: powers of attorney, declarations and system files may be signed on lawful e-signature platforms.
- Government certificates and third-party proofs: submit original scans; never overlay or add an e-chop.
- Foreign documents: provide wet signatures or stamped originals per the issuer's practice, with translations.
Two risky moves
Pasting a printed e-chop image onto a scanned certificate is alteration, and colorizing a black-and-white photocopy to imitate an original is equally rejected. The Shaoxing company keeps the platform attestation report and signing log for each e-signed file, allowing online verification when needed.
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