Quick answer
The ledger must show the full route: batch, quantity, reason, disposition decision, treatment such as rework, downgrade or scrap, approver and destination. Reused rework records the receiving batch, proportion and cleaning or isolation measures; unrecorded rework is prohibited. A Yichang hotpot-base maker could not prove the source and batch of reworked chili oil without a ledger. Scrapped goods need weighing, witnessed disposal and photos so accounts match stock.
Detailed explanation
Required ledger fields
- Document number, discovery date and the process step where it was found.
- Product name, batch number, quantity and description of the nonconformity.
- Review conclusion and the responsible person's signature.
- Disposition: rework, downgrade, return to supplier or scrap.
- Actual destination and completion date; scrap needs witnessed disposal and photos.
Extra requirements for rework
- The rework plan is approved by the quality manager, stating conditions under which rework is allowed.
- Record the target batch and proportion receiving the reworked material, and update the traceability sheet.
- When rework involves changeover, complete cleaning validation and isolation records together.
Two audit focus points
Whether nonconforming goods are promptly isolated with red labels to prevent misuse; and for categories with unusually high rework frequency, auditors ask whether the cause is the process or the material. The Yichang plant cross-numbers the ledger with the traceability sheet, so every rework action can be checked in both directions.
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