Quick answer
Translate the license address field by field, keeping building, floor and park names complete, with no invented abbreviations, and use one spelling across the application, bill of lading, invoice, packing list and permits. If registered and production addresses differ, fill both separately; the certificate follows the production site. Guangzhou firms should keep one master bilingual address table for every shipping document, so broker pinyin and filing never diverge.
Detailed explanation
One master address
Take the Chinese address on the business license and production permit as the master. Render it field by field in English with the postcode: road names in pinyin, building and room numbers as digits, and industrial parks or development zones under their official English names rather than loose translations. Do not write the same road as Road, Lu and Rd in different files.
Cross-check five documents
- Compare the SIHALAL form with the door number on the license.
- Match the shipper address on the bill of lading, invoice and packing list letter by letter.
- Match the factory address on supplier certificates to the actual sampling site.
- Treat the Indonesian importer information on packaging separately under labeling rules.
Error patterns to remove
- Floor or workshop numbers are omitted, so multi-site companies look identical.
- Registered and production addresses are merged into one field.
- The broker keeps an old pinyin spelling that no longer matches the filing. Put the master address into the document-control list, and update the master before any downstream document is issued.
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